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Privacy Policy
Global Privacy Notice
This privacy notice explains how we use personal data (“data”).
We always strive to make our privacy notice easy to understand and fully inclusive. If you have any questions after reading this notice you can contact: info@linkoconsulting.es
Who we are
Linko Consulting is a company in the IT sector.
Our website address is: https://linkoconsulting.es.
How Do We Use Personal Data?
You may interact with us for a variety of different reasons. Each reason may require different processing of your personal data.
To help you find the right information, we have structured this notice based on the type of interaction you have with us.
We do not sell Personal Data we collect and process about you.
Candidates
If you apply for a job at Linko Consulting we will process your personal data to determine the suitability of your skills and experience in relation to the specific role. This may include interviews, and skills assessments. We may undertake background screening to verify your eligibility to work in a particular location, to check your credentials and qualifications. We process your personal data on the basis of preparation of contract or because of legal requirements. We may also undertake a formal background check with your explicit and freely given consent where we have no other lawful basis.
We typically collect your name, address, date of birth, citizenship, social security number, other government issued identification number, email address, contact phone number, qualifications, and job experience.
Note that some of our clients are legally required to undertake formal background checks including criminal background checks above and beyond those checks Linko Consulting undertakes. Where that is the case, the client is the data controller and Linko Consulting the data processor. If a client requires a background check to be performed we will inform you at the time about this requirement and about the client’s data protection notice.
We may also process your personal data to comply with laws and regulation that applies to us. This includes screening against economic and trade sanction lists issued by countries and intergovernmental organisations such as the UN.
We may reach out to any individual you have named as a reference on your CV/resume or provided later in the application process. You must ensure that any individual your provide has agreed to us contacting them to discuss your credentials and qualifications.
We may also take notes during an interview process to assist in the selection phase of the application process. These notes may contain personal details you have mentioned during the interview.
If you are successful in your application we will keep the information collected during the recruitment process and add this to your placement file. We will continue to process your personal information as an Linko Consulting Employee in line with our Employee data privacy notice or as an independent contractor.
If you are not successful in the application process we may keep personal data we collected during the recruitment process to evidence we complied with legal requirements such as non-discrimination laws. We will keep the data for as long as required to comply with these legal requirements.
We may also keep your personal data to enable us to inform you about other relevant positions that fits your skills and qualifications.
In searching for a suitable opportunities for you, we may include your profile, in a de-identified manner to clients and organisations we believe may have an interest. We typically include several de-identified profiles when reaching out to clients or other organisations. The information we send out will be sufficient for the recipient to understand your general skillset. We do this under the lawful basis of legitimate interest. If the client is interested in your profile we will contact you and discuss the opportunity. If you decide you are interested in having further conversations we will ask for your consent to send your full CV including your name and contact details to the prospective client.
We will keep your personal data for the purpose of finding you a suitable opportunity until you request us to delete your personal data (see below regarding your rights) and we have a legal obligation to honour your request.
If we have had no meaningful contact in the last 2 years we will remove your personal data from our active database. Your personal data will be moved to an archive for a maximum of an additional 3 years before deleted.
We may retain your personal data for longer if required by applicable local laws.
Employees
If you are hired as an employee to work exclusively on assignments with Linko Consulting’s clients we will process your personal data the same way as described above under title ‘Candidate’. We will also share your skills and expertise with our clients. You may also be requested to be interviewed directly by the client. If so, any personal data you share with the client will be processed by the client directly under its data protection policy and notice.
We may, where we are allowed under local law and in agreement with the client require you to provide geolocation data. The data may be collected by Linko Consulting and shared with the Client or directly by the client, and is collected to ensure compliance with contract as well as for safety and security reasons. Geolocation data may be collected using our issued devices such as laptops or mobile phones.
Processing of geolocation data is a requirement under the contract or by law. However, in some circumstances this may be optional and will only be collected with your expressed and freely given consent. A consent you can withdraw at anytime.
During the assignment we will collect further information about your working hours through timesheets, any matters raised by the client about your conduct or other matters relevant to your assignment.
Note: If your services are provided via a legal entity such as a management company or your own personal service company, we will have a legal agreement in place with said company to enable services to be delivered to the end client. Part of that agreement will cover the lawful processing of, and transfer of your personal data from said company to us and where required shared with the end client. Any processing of your personal data by your service company or the management company through whom you are employed is their responsibility and you should refer to their data protection notice and policy.
Clients
We will process limited personal data in relation to our relationship with your organisation to enable us to provide our services under agreed contract, including invoicing. Personal data we collect will include your name, business email address, business phone number, invoice address.
We may use your personal data for regular communication, invite you to events, discuss other service or product opportunities.
We will retain your personal data for the duration of the contract or as required by specific contractual clauses, such as audit clauses which may survive the termination of the contract. We may also be required to keep your personal data for longer to comply with applicable local laws.
Social media including job sites
If you engage with us through social media or other online fora we will process your personal data to engage with you to address any questions you may have raised through direct messaging functionality, other functionalities provided by the social media platform to connect with us around job opportunities and other related services.
We are also actively looking for talent using social media. We may contact you via social media if we find your profile of interest in matching you with one of our clients, have a relevant opportunity, see if you may be interested in future opportunities or where we believe we may be able to provide services to the benefit of your organisation.
We may collect name, email address, contact phone number, and Profile URL.
We will process your personal data on the basis of legitimate interest, and only to the extent allowed by other applicable laws such as local marketing laws.
We may also provide options in local markets to join our own social media members’ only area. If you decide to join such member area we will process your personal information to enable interaction between you as a member, other members and us, understand your activities and tailor content, and moderate conversations. We will process your personal information on the basis of legitimate interest.
Please note, joining a member only area on a social network typically require you to set up or have a personal account with the social network independent of our member area. The social media platform will dictate the terms and conditions of such account and it will determine the purpose and means of processing your personal data, acting as an independent data controller.
We do not have any say in this. Please refer to the social media platform’s own privacy notice.
If we process your personal data on the basis of legitimate interests, we will keep your personal data until you request us to delete (see above regarding your rights) and we have a legal obligation to honour your request. If we have had no meaningful contact in the last 2 years we will remove your personal data from our active database. Your personal data will then be moved to an archive for a maximum of an additional 3 years before deleted.
We may retain your personal data for longer periods of time if required by applicable local laws.
Receiving your personal data through a third party
We may receive your information from a third party who provides such information as part of their paid or non-paid services. We will processing your personal data on the lawful basis of legitimate interest to conduct marketing insight research and seek to establish whether there are business opportunities working with you and/or your organisation. We will connect with you as soon as possible and always within 30 days to let you know we have obtained your personal data and from where. We will also, where allowed under local law, market our services to you. If we are unable to reach you within 30 days your personal data will be deleted.
If we connect and unless you object to us processing your personal data any further, keep your personal data until you request us to delete (see below regarding your rights) and we have a legal obligation to honour your request. If we have had no meaningful contact in the last 2 years we will remove your personal data from our active database. Your personal data will then be moved to an archive for a maximum of an additional 3 years before deleted.
We may retain your personal data for longer if required by applicable local laws.
Website visitor
We may collect your personal data when you visit our website and request further information about our business through for example filling out a form. This includes your name, email address, contact phone number. We will process your personal data to ensure we can respond to your request and retain your personal data for additional communication about our products and services.
We will process your personal data under the lawful basis of legitimate interest unless local law does not allow. If not allowed we will seek your consent. Regardless, you can always opt out of further communication by either object to further processing or withdraw your consent. You can do this by unsubscribing to our written communication through a link provided within the communication, or if we are calling you, simply inform us during the call.
We may also use cookies or other tracking technology which places a text file onto your device, such as your laptop or smartphone. This helps us track your interactions with our website. You can read more about this in our cookie section further down in this notice.
If we process your personal data on the basis of consent, we will keep your personal data until you withdraw your consent.
If we process your personal data on the basis of legitimate interests, we will keep your personal data until you request us to delete (see above regarding your rights) and we have a legal obligation to honour your request. If we have had no meaningful contact in the last 2 years we will remove your personal data from our active database. Your personal data will then be moved to an archive for a maximum of an additional 3 years before deleted.
We may retain your personal data for longer periods of time if required by applicable local laws.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select «Remember Me», your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.